Board of Park Commission
Bozeman
September 16, 2009 5PM
Board Members Present: Chair Carol Collins, Deb Kane, Rick Fink, Jack Clarkson and Kelli Stanley. Board Members Absent: Bill Walton, Jill Wilkinson. Others Present: Rich Shatluck, Ben Elias and Julie Zickovich of Team Muleterro, Coordinator Mike Harris and Recording Secretary Crystal Turner.
I. There was no public comment on items that were not on the Board’s agenda.
II. Approval of Meeting Minutes from August 19, 2009
Carol Collins stated that as she mentioned at the last meeting that Jon Ayers was in attendance at the July meeting, his name is misspelled and should be “Jon.” Carol also suggested changing the word “moving its home from the Fairgrounds…” to “not using the Fairgrounds.” Deb Kane emailed editions to her statements to Mary Routhier at the July meeting. No one had any objections to Deb or Carol’s amendments so the minutes will be reprinted and filed, as well as posted on the website, if approved.
Deb Kane moved to approve the minutes as amended. Jack Clarkson seconded the motion. Motion passed unanimously.
III. Action Items (Public Hearings and Decisions on the Following:)
Mike Harris requested to move to Action Item bullet #4 since Team Muleterro was present.
Decision to Allow the Use of and then Authorize Director to Issue a License Agreement for a Cyclocross Event at the Regional Park
Rich Shatluck gave a presentation to the Board of what Cyclocross is – a mixture of uphill and downhill, obstacles, different surfaces, or carrying your bike. This event would be sponsored by the Gallatin Valley Bike Club, Bikeswap and Leverich Canyon Crankin’ Up. This is different than a mountain bike race. The course is roughly 1.5 miles and is very spectator-friendly as the course is a loop of steep, soft, gravel, bike march and obstacles. It is an old sport from Europe founded in the early 1900s. There are two other similar races in Gallatin County (Lindley and Big Sky). (Rich distributed a proposed flyer for the event, but they have not gone to print as they wanted to ensure approval of the Regional Park first.) Because of the seasonal changes now, the last race would be at 3PM so
they aren’t doing awards ceremonies or cleanup in the dark. They will pick up everything after the awards ceremony.
Jack requested a copy of the insurance amendment that names the County as an additional insured. There was discussion regarding an article in the 9/16/09 Bozeman Daily Chronicle regarding the Bridger Ski Foundation hosting a “Fun Run” in which they did not do a very good job closing the road and person injured had been a little of a risk taker. The event contestants have to sign a waiver and join a 10-day membership to be included in the insurance coverage.
Jack asked if USA Cycling was providing banners. Rick did not know and Julie Zickovich stated they haven’t asked for any in the past. Jack thought it was a good idea for them to request banners to better announce who was hosting the event, and helps people better understand it’s a sanctioned event.
Carol clarified that the “party” mentioned in the letter sent to the board is the awards ceremony. Rich, Ben Elias and Julie answered yes. Jack questioned if they had obtained an open container permit (from the City). Rich replied that they can’t apply for one until they have a secured event location, but they planned to if all is approved today. Rick Fink questioned where they plan to have a beer booth. He suggested it not be near the Dinosaur Playground. Julie responded that although they hadn’t decided yet they anticipate it being over in the other gravel parking lot, which is where the awards ceremony will most likely take place. Jack suggested dedicating a larger space in case bikers fell down, on certain parts of the course. Rick asked Rich if they will use the
whole park, excluding the Dinosaur Playground. Rich responded yes. Crystal Turner volunteered to help send out press releases via the County’s website and email distribution list. Team Muleterro said they will be publishing something in the sports section of the paper a week prior to the event, and will be in contact with Crystal when that time comes. Rich further explained that they will have some lights and music that will be run by a portable generator but it won’t be incredibly loud and will be packed up after the final awards ceremony.
Julie questioned that it would be ok to go off the trails and go into the grass areas. Carol told her to watch out for the wetlands areas – those need to be avoided. Julie asked if they brought shovels and built berms on the existing dirt piles, if that would be ok. Mike Harris said it would be.
Jack Clarkson made a motion that the Parks Board allow (Team) Muleterro to hold its cyclocross event and authorize the Director to issue a license. Rick Fink seconded the motion. Motion passed unanimously.
Decision to Reimburse FOR Parks $600 for Irrigation and Electrical Material Costs
Mike stated that all the Parks department had to pay for so far was the well so he felt it was right to reimburse FORParks for these costs.
Jack Clarkson moved that the Board reimburse FORParks $600 for irrigation and electrical material costs they incurred when building the Dinosaur Playground. Deb Kane seconded the motion. The board questioned if this would be the last reimbursement request from FORParks. Mike couldn’t promise this to the Board but thought this may be the last. Motion passed unanimously.
Decision to Assume Monthly Port-a-Potty Costs in the Amount of $270/month from FOR Parks
The Board questioned if this price would go down during the winter. Mike answered yes. Jack asked if this was going to continue until we build restrooms. Mike answered yes. Board discussion regarding having open restrooms in the winter. Mike stated for the record that the budget will allow this monthly payment for the port-a-potties.
Rick Fink moved that the Park Board assume monthly port-a-potty costs in the amount of $270/month from FORParks. Jack Clarkson seconded the motion. Deb Kane was curious if they needed to mention that they would most likely cut the number of port-a-potties in the winter. Jack said that it was common sense that the weather will drive the number needed. No one believed it needed to be in the motion. Rick amended his motion to remove the word “amount.” Deb Kane amended her second to reflect this change. Motion passed unanimously.
Decision on Policy and Procedures Document for Authorization for Issuance of Licenses and Leases for Use of County Parks
Rick asked Mike to clarify #2 in the draft he distributed. Mike said that it would be something the park does not have to be closed for. If the sponsor wants to allow alcohol they have to come to the board for permission. The board questions the sale of alcohol. There was discussion regarding allowing or disallowing alcohol on park premises at all. Mike said this draft follows the Fair Board’s policies, which covers all these topics. There was discussion regarding state law and the number of people assembled. The board requested that once this draft is more concrete that the County Attorney’s office reviews it. Carol asked if the board wanted to add language that stated something about applying to state and applicable “local” laws. The consensus of the board said
yes to create #5 which would have language like that. The board asked for this item to be continued to the October meeting.
Decision to Appoint a Park Commissioner to the Amphitheatre Committee
Deb said that she would like to be on this committee but didn’t want to “steal” other member’s opportunities to serve. They all agreed that Bill Walton was the natural choice because of his work with the Lyons Club already.
Jack Clarkson motioned to appoint Bill Walton to the Amphitheatre Committee. Rick Fink seconded the motion. Deb said that if Bill did not want to do this or did not have time that she would serve in his place. Motion passed unanimously.
Resolution Increasing Minimum Fine for Failure to Pick Up after Animal(s)
Mike distributed a draft resolution which would amend #BPC2006-03. Mike had added language about “removing fecal matter deposited on any park property” and the Board agreed this language was sufficient. The board wishes to raise the littering fine to “up to $500.”
Rick Fink “so moved” to approve the resolution. (Resolution number not assigned until Crystal talks to the Clerk & Recorder to find out the next consecutive number.) Kelli Stanley seconded the motion. Motion passed unanimously. Crystal and Mike will update the draft and send it to Carol for signature.
IV. Discussion Items
Review of BOPC Claims for late August / early September
No one had any questions on the claims.
Review of August Credit Card Statement
Carol questioned how you can tell the difference between Open Lands purchases and Board of park Commission purchases on the credit card voucher. Crystal explained that the BOPC fund number is #2210, so anything with that number is to be paid by the Park Commission. There were not disagreements with the purchases.
V. Other Updates
General Park/Subdivision Updates
Mike and the Board discussed the Bob Farrington dedication sign. Jack suggested a better material to last forever. He also suggested sealing the bolts so they don’t leak water and rot the boards from the inside out. Jack was ok with last month’s suggested language for Bob to read, “Dedicated to Bob Farrington for all his Enthusiasm and Commitment in Making the Dinosaur Playground a Reality.”
Mike said that the FORParks cleanup and maintenance day is scheduled for October 3rd and he urged the Commissioners to attend and help. Many FORParks volunteers would be helping. Mike hopes to have the sign for Bob completed and up by 10/3/09.
There was discussion on pack it in / pack it out for litter. They decided you have to at least have something for dog poop to be tossed in since we are making people pick it up. It was suggested to post a sign that said, “It’s your park…please keep it clean.”
Meeting Adjourned.
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